Contracts and Specifications


Each hiring is underpinned by a contract, which is in two parts. The summary document which you sign contains the charges , dates, bank account details etc.

In signing this, you also agree to the terms and conditions of hire, which are known as Schedule 1 of the Hire Contract, and it is important that you read this document carefully, as it sets out the obligations of both parties to the contract.

You can see these two documents 2018 Standard Conditions of Hire and Agreement for the Hire of premises here.

Safeguarding - Young People

Hirers organising events for young people are expected to have their own safeguarding policy, and procedures, and to undertake a visit/risk assessment with the theatre at the time of booking to ensure that all access and changing room requirements can be met. The Headgate Theatre does not supply chaperones to hirers. The Headgate Theatre Safeguarding Policy available here.

It is the responsibility of each hirer to establish whether their production, or individuals within it should be covered by a licence from Essex County Council. Information can be obtained from the County Council website -

Auditorium layout and rostra

This document shows the dimensions of the auditorium, and can be accessed here.

The theatre has rostra that can be used in different configurations. For details of this please contact 01206 530257. The hirer is responsible for putting up and dismantling the rostra if used, under supervision.

Lighting and sound specifications

Hirers are responsible for providing their own sound and light technicians, and anyone new to the theatre is required to meet or talk with one of the nominated theatre technical leads. Any arrangement that might be set up with someone familiar with the theatre system is a private arrangement between individuals, and not part of the theatre’s obligations.

Information on the theatre lighting desk and rig is available here.

Information on the theatre sound system is available here.

Information on the theatre projector is available here.


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